CLIENTS, TRADING PARTNERS, PROSPECTS
As part of their new alliance, UGGC Law Firm, UGGC Africa and M. FIRON & CO. Advocates and Notaries (“” or “”) collect and process the personal data of their clients, trading partners, prospects (the“”).
FIRON-UGGC attaches a great importance to the protection of personal data.
FIRON-UGGC is therefore committed to a high level of security of the personal data being processed, in compliance with applicable regulations for the protection of personal data and in accordance with ethical obligations of the legal profession.
The aim of this policy is to set out the terms and conditions applicable to the processing of personal data of Data Subjects (hereinafter, the “Policy”).
The Policy is applicable as of March 20th 2022.
FIRON-UGGC reserves the right to make any changes to the Policy.
If the Policy is amended, FIRON-UGGC will post its new version on its website at the following address https://www.firon-uggc.com/ (the “Website”) with the latest update date.
Data Subjects should therefore regularly check the Website to remain informed of any changes or updates to the Policy.
Article 1.- Controllers
We are both responsible for the processing of personal data that We do collect and process:
UGGC Law Firm is a professional lawyer’s partnership, its head office is located at 47 rue de Monceau – 75008 Paris – France, registered on April 22, 1988, on Paris Commercial and Companies Registry under number 344 646 237, with a share capital of € 2,035,810 – Tel.: 01.56.69.70.00; email address: firstname.lastname@example.org;
UGGC Africa is a private limited company, its head office is located at 97 rue Massira Al Khadra – Casablanca – Morocco, registered on 05/02/2003 on Casablanca Commercial and Companies Registry under 120997 – Tel: + 212 522 77 44 40, email address: email@example.com;
M. FIRON & Co. is a private limited company, its head office is located at Adgar 360 tower, 2 Hashlosha St. Tel aviv 6706054 – Israël, registered on 1951 on Tel-Aviv Commercial and Companies Registry under number 540038122. Tel: 972 3 754 0000, email address: firstname.lastname@example.org.
If needed, Data Subjects may contact Us at the following email address: email@example.com.
Find out more:
The controller means the legal persons, in this case UGGC Law Firm; UGGC Africa and M.FIRON & Co Advocates and Notaries which determines the purposes and means of the processing of personal data.
Article 2.- Personal data collected
FIRON-UGGC may collect and process personal data in connection with the implementation of its services, notably as soon as Data Subjects contact or request information from FIRON-UGGC.
The main personal data We collect, and process are generally voluntarily provided to Us by Data Subjects or authorized third parties.
These personal data relate to:
contact details (first name, last name, email address, company name,…);
financial information, in particular for payment purposes;
sensitive data such as data about health status or criminal convictions;
and more generally any personal data that have been conveyed to Us as part of the implementation of Our services.
When We ask the Data Subjects for providing personal data, We indicate whether these information are mandatory or not and if so, the consequences of not providing these data.
We make Our best efforts to keep personal data accurate and complete. To ensure that We have the most up-to-date information, Data Subjects can notify Us any changes to their contact information or any other data by contacting FIRON-UGGC at the email address set out under Article 1.
Article 3.- Purposes of personal data processed
FIRON-UGGC processes the necessary data for the following purposes:
For day-to-day management of client relationship and the implementation of Our services:
management of client files (client contacts, case studies, assistance advocacy and advice, negotiations …);
invoicing, management of clients’ accounts, outstanding payments and litigation;
management of registrations for FIRON-UGGC’ events and training sessions.
To carry out its assignments, FIRON-UGGC may process sensitive data and data relating to criminal convictions and offenses for the purposes of assistance, advice and representation of its clients.
In accordance with applicable regulations, such processing is necessary to exercise and defend Our clients’ rights and for the strict requirements of carrying out the assignments entrusted to Us.
For the promotion of Our services, such as invitations to Our events, the sending of legal news and to offer services like those already implemented:
to establish statistics, which remain strictly confidential;
to comply with Our legal and regulatory obligations;
to manage the requests for exercising rights in relation to the processing of personal data.
Personal data are processed in accordance with the following legal bases:
to carry out the services and assignments for which We have been entrusted;
to meet Our legal obligations, for example to take the relevant legal steps in the fight against money laundering, to check possible conflicts of interest and the identity of Our new clients;
to pursue Our legitimate interests, respecting Data Subject’s rights, for example We use their data to offer similar services as to those they have subscribed;
concerning sensitive data, for the recognition, exercising or defense of rights in court;
concerning personal data relating to offenses, convictions and security measures, for the strict requirements of carrying out the assignments entrusted to Us by law as court officer.
If Data Subjects have any questions or require further information about the legal basis for processing personal data, they can contact Us using the contact details set out under Article 1.
Article 4.- Communication of personal data
The personal data of the Data Subjects are shared with the lawyers and the administrative staff of FIRON-UGGC who are bound by strict confidentiality obligation.
Personal data may also be conveyed to the extent necessary to (i) any third party involved for the purpose of assignments entrusted to Us (local correspondents, experts, translators…), (ii) Our service providers, including IT for instance, for performing audits, (iii) Our communication providers and (iv) judicial institutions and authorities.
If necessary, these personal data will be shared with competent authorities or the courts, notably to meet Our legal and regulatory obligations. In this case, We will take any useful measure to notify the Data Subjects in advance, unless legal prohibition.
As set out under Article 6, Data Subjects’ personal data may be communicated to FIRON-UGGC foreign offices for cases requiring the intervention of these offices.
Article 5.- Security of proceeding
FIRON-UGGC implements the appropriate organizational, technical and software security measures to protect personal data against loss, unauthorized access, disclosure, or alteration.
Article 6. – Data retention
Personal data processed by FIRON-UGGC are kept for the period strictly necessary to achieve the purpose for which the data are collected.
More precisely, for data relating to the provision of legal services, the data are retained during the contractual relationship between FIRON-UGGC and the client. Thereafter, the data are securely filed for five (5) years, before being deleted or anonymized, unless a longer limitation period is provided.
Article 7. – Rights of data subjects
Data Subjects are informed that they legally have a right of access, rectification, erasure and portability of their personal data, as well as a right of limitation and objection to the processing of their personal data.
Data Subjects also have the right to organize the fate of their personal data in case of death, as well as the right to lodge a complaint with the competent supervisory authorities.
For processings based on consent, the Data Subjects may withdraw that consent at any time.
Data Subjects may exercise these rights, free of charge, with FIRON-UGGC.
Find out more:
In addition to the following information, FIRON-UGGC invites the Data Subjects to visit the competent supervisory authorities’ websites:
Right of access: Data Subjects have the right to obtain from FIRON-UGGC confirmation as to whether or not personal data concerning them are being processed, and, where that is the case, access to the personal data and the following information: the purposes of the processing; the categories of personal data concerned, the recipients or categories of recipient to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations, … etc (Article 15 of the Regulation n°2016/679 on the protection of personal data (“GPDR”)), in the knowledge that requests manifestly unfounded, excessive or repeated may not be answered;
Right of rectification: Data Subjects have the right to obtain from FIRON-UGGC, without undue delay, the rectification of inaccurate personal data concerning them (Article 16 of the GDPR);
Right to erasure: Data Subjects have the right to obtain from FIRON-UGGC the erasure of their personal data (Article 17 of the GPDR);
Right to data portability: Data Subjects have the right to receive personal data concerning them that they have provided to FIRON-UGGC, in a structured, commonly used and machine-readable format. This right applies only when processing is based on consent or a contract and using automated methods (Article 20 of the GDPR);
Restriction of processing: Data Subjects have the right to obtain from FIRON-UGGC restriction of processing of their personal data under certain conditions (Article 18 of GDPR);
Withdrawal consent: Data Subjects have the right to withdraw their consent at any time. The withdrawal of their consent does not affect the lawfulness of processing based on consent before their withdrawal (Article 7 of the GDPR);
Right to object: Data Subjects have the right to object at any time, on grounds relating to their particular situation, to processing of their personal data, when based on legitimate interest (Article 21 of the GPDR);
Right to organize the fate of one’s personal data in the event of death: Data Subjects can outline guidelines relating to the preservation, erasure and communication of their personal data after their death (Act 78 -17 of 6 January 1978 amended, Article 40, II),
Right to lodge a complaint with a supervisory authority: without prejudice to any other administrative or judicial appeal, Data Subjects have the right to lodge a complaint with a supervisory authority if they consider that the processing of personal data concerning them infringes the regulations applicable to personal data (Article 77 of the GDPR).